Vacancy Detail

Procurement Manager

Location: Ahmedabad, Gujarat

Education: Postgraduate in Commerce, Supply Chain, Business Administration, or relevant field e.g., M.Com, MBA, PGDM

Experience: Minimum 8 years of experience in procurement, with at least 4 years in a managerial or supervisory capacity.

Skills & Competencies required
  • Essential requirement:

  • Sound knowledge of procurement systems, compliance, and vendor management, preferably in the development sector.

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  • Desirable:

  • Experience working with procurement under donor funded projects.

  • Familiarity with procurement related digital tools or procurement tracking systems.

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  • Preferred Attributes: 

  • Strong knowledge of procurement planning, cost negotiation, and compliance mechanisms

  • Excellent communication, coordination, and training skills

  • Analytical skills with attention to detail

  • High ethical standards and transparency

  • Proficiency in MS Excel and procurement documentation

  • Willingness to travel to cluster offices and project locations as required

Job Profile

    Key responsibilities: 

    1. Procurement management

  • Oversee and manage all procurement processes from planning to contract finalisation for Head Office and organization-wide high-value procurements.

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  • Ensure compliance with AKRSP(I)’s procurement manual and donor-specific procurement requirements.

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  • Coordinate with program, admin, and finance teams to prepare procurement plans and budgets.

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  • Maintain procurement documentation, vendor quotations, comparative statements, approval notes, and contracts for audit readiness.

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  • 2. Technical support to state/SHT/cluster teams

  • Provide ongoing technical guidance to state and cluster-level teams for compliant and efficient procurement.

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  • Review high-value or complex procurements from state teams to ensure policy adherence.

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  • Support decentralised teams in standardizing procurement formats, documentation, and record-keeping.

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  • Conduct periodic field visits to review procurement practices and strengthen implementation.

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  • 3. Vendor development & management

  • Maintain and update a database of reliable vendors and service providers.

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  • Lead vendor evaluation, selection, onboarding, and performance monitoring.

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  • Ensure fair, ethical, and competitive procurement practices across all levels.

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  • 4. Capacity building & policy implementation

  • Train and orient state and cluster staff on procurement policy and procedures.

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  • Strengthen institutional capacity through SOPs, toolkits, and simplified guides for local teams.

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  • Serve as the central point of contact for procurement related clarifications across the organization.

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  • 5. Reporting & compliance

  • Generate regular procurement reports for internal monitoring, donors, and audit teams.

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  • Flag risks and suggest system improvements to ensure transparency and accountability.

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  • Support finance and audit teams with procurement related documentation and compliance checks.

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  • Key Benefits:

  • Opportunity to work with a renowned NGO.

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  • On-site and off-site training opportunities.

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  • 5-day work week.

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  • Comprehensive medical insurance for employee, spouse, and children.

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  • Maternity and paternity leave as per organizational policy.

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  • 15 General Leaves and 16.5 earned leaves annually (earned leaves can be encashed if not utilized).

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  • 10 declared public holidays and 3 optional holidays.

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  • Diwali break for 5 days every year. 

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    We strongly encourage women, LGBTQ+ individuals, and specially abled candidates to apply 

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