Skills & Competencies required
Essential requirement:
Sound knowledge of procurement systems, compliance, and vendor management, preferably in the development sector.
Desirable:
Experience working with procurement under donor funded projects.
Familiarity with procurement related digital tools or procurement tracking systems.
Preferred Attributes:
Strong knowledge of procurement planning, cost negotiation, and compliance mechanisms
Excellent communication, coordination, and training skills
Analytical skills with attention to detail
High ethical standards and transparency
Proficiency in MS Excel and procurement documentation
Willingness to travel to cluster offices and project locations as required
Job Profile
Oversee and manage all procurement processes from planning to contract finalisation for Head Office and organization-wide high-value procurements.
Ensure compliance with AKRSP(I)’s procurement manual and donor-specific procurement requirements.
Coordinate with program, admin, and finance teams to prepare procurement plans and budgets.
Maintain procurement documentation, vendor quotations, comparative statements, approval notes, and contracts for audit readiness.
Provide ongoing technical guidance to state and cluster-level teams for compliant and efficient procurement.
Review high-value or complex procurements from state teams to ensure policy adherence.
Support decentralised teams in standardizing procurement formats, documentation, and record-keeping.
Conduct periodic field visits to review procurement practices and strengthen implementation.
Maintain and update a database of reliable vendors and service providers.
Lead vendor evaluation, selection, onboarding, and performance monitoring.
Ensure fair, ethical, and competitive procurement practices across all levels.
Train and orient state and cluster staff on procurement policy and procedures.
Strengthen institutional capacity through SOPs, toolkits, and simplified guides for local teams.
Serve as the central point of contact for procurement related clarifications across the organization.
Generate regular procurement reports for internal monitoring, donors, and audit teams.
Flag risks and suggest system improvements to ensure transparency and accountability.
Support finance and audit teams with procurement related documentation and compliance checks.
Opportunity to work with a renowned NGO.
On-site and off-site training opportunities.
5-day work week.
Comprehensive medical insurance for employee, spouse, and children.
Maternity and paternity leave as per organizational policy.
15 General Leaves and 16.5 earned leaves annually (earned leaves can be encashed if not utilized).
10 declared public holidays and 3 optional holidays.
Diwali break for 5 days every year.
Key responsibilities:
1. Procurement management
2. Technical support to state/SHT/cluster teams
3. Vendor development & management
4. Capacity building & policy implementation
5. Reporting & compliance
Key Benefits:
We strongly encourage women, LGBTQ+ individuals, and specially abled candidates to apply